How to Enter

The OxTALENT awards are open to both individuals and groups. You can either enter on your own (or your group’s) behalf or nominate another person (or group). We also warmly welcome staff-student partnerships.

Entries in five of the six categories are submitted through the Oxford Ideas website. For reasons of size, we receive entries in the research posters category by email instead.

The first two steps of the submission process are the same for all categories:

1. Decide on the category, if you haven’t already done so.
We have discontinued the Student IT Innovation category this year. Students can now submit an entry in any of the six categories.

To find out about a particular category, move your mouse pointer to ‘How to Enter’ in the menu bar and choose from the list that appears. If you’re unsure which category to choose (e.g. if you’ve created a video for teaching purposes), decide which aspect of your work you want the judges to focus on (e.g. technical or educational). Alternatively, you can submit your entry in both categories.

Note that the judges may reallocate an entry to the category which they feel suits it the most (see the terms and conditions).

2. Make sure both you and your proposed entry are eligible.
Read the terms and conditions. Some of these are specific to individual categories, so check through the complete list.

Submitting a research poster? Skip to the further instructions below.

A. Categories other than research posters

3. Prepare information about your entry.
We advise you to draft the information in a text editor before pasting it into the form in Oxford Ideas. Don’t format your text at this stage: you can do this in the editor in Oxford Ideas. You will need to provide the following:

  • Introduction: What was the motivation for your innovation? What challenge or gap in provision did you want to address, and how was your innovation intended to address it? (up to 350 words)
  • Description of your innovation: Describe how you designed and implemented your innovation. Also give a brief description of the site/app/tool/video. (250–400 words)
  • Impact: What difference has your innovation made to the situation that it addressed? What evidence do you have (e.g. feedback from students or users; improved student performance; Web analytics; download figures?) (up to 300 words)
  • Tips: What tips or recommendations do you have for people who might wish to do something similar? (up to 200 words)
  • Any screenshots, photos, graphics or other images that will enhance your description (max. 5MB per file; .jpg or .png preferred).

4. Prepare information about each entrant.
Information about the entrant(s) must be uploaded to Oxford Ideas in a separate spreadsheet. This is very important: without it we won’t know who the entrants are.

Download the spreadsheet. Then, in the filename replace ‘EntryName’ with something to distinguish your entry: e.g. an abbreviated title or the last name of the main entrant. For each entrant, you will need to provide:

  • Title, if you use one (e.g. Dr, Mr, Ms)
  • First name and last name
  • University card number
  • Department
  • College, if applicable
  • Twitter name, if applicable. To maximise the publicity about your entry (if it receives an award), you might also wish to provide the Twitter names of the department, college(s) and/or research group.

5. Log into Oxford Ideas with your single sign-on (SSO).
If you haven’t used Oxford Ideas before, there’s no registration process: the website will automatically know who you are.

When you have logged in, click OxTALENT 2016 below the heading ‘Calls for Ideas’. On the next page, click the Add your Idea tab. You’ll be asked to fill in the entry form and upload your supporting files, including the spreadsheet.

Note: if you submit the same entry in two categories, you’ll need to provide all of the information in both categories.

Log into Oxford Ideas (link opens in a new tab or window).

B. Research posters only

3. Prepare your poster.
We prefer to receive your poster as a high quality PDF. This is because the best posters will be printed at A1 or A2 size for display at the OxTALENT awards ceremony. If you need to supply a different format, or if you have a file that is too large to email, please contact us at the email address below.

4. Prepare information about your poster.
You need to provide:

  • A paragraph (max. 400 words) explaining the purpose of the poster and why you designed it in the way you did. Remember that the judges will have no experience of your research field.
  • How the poster has been peer reviewed.
  • Which tools you used to create the poster.
  • How you found out about the competition.

5. Prepare information about each entrant.
You need to provide:

  • Title, if you use one (e.g. Dr, Mr, Ms)
  • First name and last name
  • University card number
  • Department
  • College, if applicable
  • Twitter name, if applicable. To maximise the publicity about your entry (if it receives an award), you might also wish to provide the Twitter names of the department, college(s) and/or research group.

6. Email your entry to us.
Compose an email containing the information outlined in steps 4 and 5, attach your poster to it and send it to competitions@it.ox.ac.uk.


Image credit: CC BY Pete O’Shea via Flickr.com
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