Competition Terms & Conditions

We try to keep the ‘fine print’ to a minimum, but to keep things fair we have to stipulate some terms and conditions. Please read the following points carefully before you submit your entry, as you will be asked to agree that you abide by them on the entry form.

  1. Each entry must be accompanied by a spreadsheet (download here) giving details of each person in whose name the entry is submitted.
  2. You must be a student or member of staff at the University of Oxford on the date you submit your entry.
  3. Where a team entry includes non-members or ex-members of the University, the first-named entrant must be a University member.
  4. Time limit: the work described in the entry must have been carried out no earlier than the academic year preceding the academic year in which the competition is held. Therefore, to be eligible for the 2017 competition, the work must have been carried out since October 2015, although it can have started before that date.
  5. You are very welcome to enter the competition even if you have received assistance from others. However, you must tell us on the entry form. ‘Assistance’ covers support and/or input from the following (or similar): project funding, learning technologists, professional graphic designers, professional programmers, media production professionals (including Educational Media Services and the Public Affairs Directorate).
  6. Entries associated with students’ research projects: If you have developed a piece of technology as part of a research project, the entry is eligible provided that the technology is a by-product of your main work. Acceptable entries could include an app which you have developed to make it easier to collect data and which will be useful to others as well, or a website or video which you have created for outreach or public engagement in order to share your research findings with the general public. The entry will be rejected if the technology is a primary output of the research: e.g. where you have been funded to research and develop an apparatus for a specific purpose, such as a diagnostic tool.
  7. The judges may move your entry to another category if they consider that it is more suitable. If that happens, we will let you know.
  8. The judges’ decision is final. Scores and comments can be made available on an individual basis after the awards ceremony; please email
  9. The judges reserve the right not to make the full range of awards if they consider that the entries in a particular category fall short of the accustomed standard.
  10. Innovative teaching & learning only: The entry must support either a subject that is taught at the University or a general study skill.
  11. Digital media only: Producing audio-visual material must not be your primary role.
  12. Data visualisations and research posters only: By entering the competition, you give us permission to display your visualisation/poster* at the OxTALENT awards ceremony and to use the visualisation/an image of the poster in blogs and other media related to the OxTALENT event. In the case of a research poster, you also give us permission to use the poster as a positive example in the poster design courses run by the IT Learning Centre.
    * We will cover any printing costs.

Image credit: cc0 from Max Pixel

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