Leavers’ Process

If you have staff who will be leaving your department you need to consider all of the services that staff member may have used. They may well be owners of shared files, of automated scripts, they might be the manager … Continue reading

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Teams and maillists

After resolving a confusing support ticket we have identified that some University members were adding maillists to Teams: please do not ever try to add a maillist email address to a Team. It won’t do what you want and it has … Continue reading

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Outlook 2013: last call to keep up with minimum requirements

After 1st November 2021 the oldest supported version of Outlook that will be able to connect to Nexus365 services is Outlook 2013 – as long as it has updates and fixes on top. The number of the oldest supported version … Continue reading

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Automated transcription in online meetings

General advice from Peter Kent, Head of IT Governance and Communications, Office of the CIO at JISC.AC.UK: What follows is a generic example of how you could approach managing the data protection aspects of using this feature. This is not … Continue reading

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Fixed: Outlook Shared Calendar notifications

The Microsoft Exchange team have announced that an update to shared calendar notifications is now leaving preview and entering production. These improvements are gradually being made available for Outlook-on-the-web (a.k.a OWA), Outlook for Mac and mobile (it’s already rolled out … Continue reading

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Email loops – what happens, when, and why.

The following headers are preserved, unmodified, by all default Exchange implementations: X-MS-Exchange-Inbox-Rules-Loop X-MS-Exchange-Transport-Rules-Loop X-MS-Gcc-Journal-Report X-MS-Exchange-Moderation-Loop X-MS-Exchange-Generated-Message-Source X-LD-Processed X-MS-Exchange-ForwardingLoop X-EOPAttributedMessage X-EOPTenantAttributedMessage X-MS-Exchange-Inbox-Rules-Loop This header represents the number of times a message can be redirected, forwarded, or processed by an automatic-reply. In … Continue reading

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Last call for Calibri as Microsoft’s default font.

Microsoft have announced that Calibri will no longer be the default font in their applications. Those of you with long memories may recall that Calibri replaced Times New Roman as the default way back when Office 2007 was first released. … Continue reading

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Block BCC messages sent to distribution groups

By default inbox-processing rules don’t process the BCC line, for privacy reasons. This means that if you have a carefully-crafted rule in your mailbox to divert Distribution Group messages to a subfolder, the rule won’t work if someone’s doing a … Continue reading

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TLS 1.0 and 1.1: Last call!

I wrote on this subject back in July 2018 but, after a number of extensions to the deadline, the plug is finally being pulled on these outdated and insecure protocols. Microsoft are now under way rolling out updates that will prevent … Continue reading

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Multifactor authentication: where next?

Now that the University is beginning to roll out multi factor authentication (MFA) it is worth reviewing the reasoning behind it, and what future authentication might look like for staff and students at Oxford. Bear in mind that I’m not … Continue reading

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