do: Lunchtime Talks 2018

do: is a series of lunch time talks that highlight the use of IT technology in support of business systems and processes in the University.

The new season of talks will run through Hilary term 2018: details of the talks are given below, and others will appear here as they become available. So follow the links provided to book your places, and come along to 13 Banbury Road to hear about how you could “save time and frustration”.

Many of our events are recorded and/or live streamed as a simultaneous webcast.  w  means that a talk is to be webcast (links for you to connect to the webcast are given with each talk).

Posted in Spring 2018 | Comments Off on do: Lunchtime Talks 2018

do: 2018 is done

Below is a list of archived talks from 2018.

Posted in Uncategorized | Comments Off on do: 2018 is done

do: Trails, tours and technology in the University’s museums

This do: talk is a combined talk about some of the recent projects undertaken by staff at GLAM (the University’s Gardens, Libraries and Museums), using technology to make the collections more accessible to more diverse audiences and disabled visitors. The Joint Museums Education Service has been working with the RNIB to introduce tours for blind and partially sighted people and help them engage with objects through audio description; the Pitt Rivers Museum is inviting volunteers to write new interpretations of its collections via a new app platform (http://oxfordstories.ox.ac.uk); and finally, Out in Oxford, is the University’s first cross-collections trail and GLAM’s first LGBTQ+ project (www.glam.ox.ac.uk/outinoxford), which is available in both paper and – soon – digital form.

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Speakers: Helen Adams, Susan Griffiths and Beth Asbury

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Posted in Spring 2018 | Comments Off on do: Trails, tours and technology in the University’s museums

do: From innovation challenge to spinout – Inkpath

This do: talk , delivered by the Founder and CTO of Inkpath (and former Oxford Humanities Division Training Officer and Wadham College Research Associate), will tell the story of Inkpath’s technical development and the challenges and opportunities that come with commercialisation. Inkpath is a skills development app developed at Oxford. It started as an IT Innovation Seed Fund project, and has now become an Oxford spinout company after raising venture capital and angel investment.

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Speaker: John Miles

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watch the recorded talk here

Posted in Spring 2018 | Comments Off on do: From innovation challenge to spinout – Inkpath

do: Why is Easter early this year? An Excel adventure in dates & times

This do: talk is for anybody who uses dates and times in their Excel work. We will explore functions, formulas and formats that are under-appreciated, or even hidden:

Display more than 24 hrs in a cell

Discover custom date/time formats

Construct working date calculations

Try the Fill Handle with Dates

Use a hidden Excel date function

How To Calculate the date of Easter

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Speaker: Duncan Young

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Duncan has made some of the resources from his talk available for download:

slides

time calculations start / complete

date calculations start / complete

watch the recorded talk

Posted in Spring 2018 | Comments Off on do: Why is Easter early this year? An Excel adventure in dates & times

do: How to hold a brilliant meeting

This do: talk by Tony Brett will look at aspects of meetings people often overlook when planning and running them. The presentation will draw on the speaker’s extensive experience of convening and chairing meetings in academic administration and IT as well as outside work in situations such as local government and school governance. We’ll travel the journey right through initial planning, pre-meetings, agenda, running the meeting, accessibility, environment, technology, chairing styles, minutes and follow-up. The session goal is to enable participants to achieve greater meeting efficiency and focus, and to maximise value derived from the time and effort put into their meetings.

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Speaker: Tony Brett

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watch the recorded talk

slides

Posted in Spring 2018 | Comments Off on do: How to hold a brilliant meeting

do: More than a walk in the park – a database for hikers and walkers

This do: talk by John Ireland will look at how Microsoft Access can be used to create a simple but highly effective database to solve a practical need – in this example for planning and recording hill walking routes. The focus is not just on storing the data correctly, but also presenting it well so it feels like a bespoke application.

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Speaker: John Ireland

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watch the recorded talk here

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do: Transforming absence management with TeamSeer

Medical Sciences Division IT Services is part of Medical Sciences Divisional Office and it led a venture into Team Seer for MSD Office with its 20 staff. The MSD HR team added the other 80 later in 2017. This do: talk explores why we chose to move to TeamSeer, how we approached the change and how we implemented it. We’ll share some good moments and some gotchas and will talk about our experiences of support from aCloud, the supplier of TeamSeer. We will share some benefits that we’ve already realised and will make time for a Q&A session after we have presented.

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Speaker: Tony Brett and Gillian Morris

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do: Working securely on the move

The days of the 9 to 5 desk job are long gone. These days, our office could be pretty much anywhere in the world. Whether you’re working from home, getting through some work on the train, or rushing a deadline while travelling to exotic locations, you still need to protect your data and devices.

This do: talk will cover top tips on working securely and protecting your mobile devices on the go, covering a variety of themes from using wi-fi hotpots and public machines, to information safety when travelling abroad.

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Speakers: Ash Mohanaprakas and Duncan Tooke

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watch the recorded talk here

Posted in Spring 2018 | Comments Off on do: Working securely on the move

do: 2017 is done

Below is a list of talks from 2017.

Posted in Spring 2017 | Comments Off on do: 2017 is done

do: How WebLearn can reduce the administration burden

WebLearn is a great resource for teaching and learning, but did you know that it also has tools which can help with the administrative burden, so you can become more effective and efficient?

This do: session will focus on these WebLearn tools: Surveys, Sign-up, Calendar, Announcements and Email Archives. The talk will be relevant and useful for administrators and researchers.

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Speaker: Fawei Geng

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Presentation- do: How WebLearn can reduce the administrative burden

 

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do: International Rescue

In an environment as internationally diverse as the University our Office documents have to cope with wide variation in languages, character sets and convents.  Names in many cultures aren’t “first-name surname” pairs, characters can be shredded as documents open, dates can be backwards or on different calendars and just how do you get that curly bit under a “C”?

This do: talk explores features and tips around Microsoft Office to help you navigate around the pitfalls.

Intended audience is anybody who works with the Office documents containing international elements.

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Speaker: Duncan Young

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International Rescue – Presentation

Chinese text example

International Dates

International Dates2

MM Intl Letter

MM Intl Letter

International Names (final) – split

International Names (final) – Fuzz1

International Names (final) – fuzz2

 

 

Posted in Spring 2017 | Comments Off on do: International Rescue

do: Getting MS Access to do it for you

This do: talk will look at how MS Access is a widely available database package in which training is readily available via the IT Learning Centre – so why not see if Access can do some of your work for you?

This session will run through a few problems Access can help you to avoid, pick out ten time- or hassle-saving tips that might help you use Access to lighten your workload, and run through using an Access database not just as a place to store information, but as a versatile tool that can help you manage your data much more efficiently.

Intended Audience: anyone working with data who needs to find a more efficient storage and management solution, or who is using Access but thinks they could probably get more out of it.

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Speaker: Abby Hipkin

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Posted in Spring 2017 | Comments Off on do: Getting MS Access to do it for you

do: Creating a Web Content Strategy

This do: talk by Georgina (Web Project manager and Content Creator, Ashmolean) discusses the four elements of content strategy: structure, substance, workflow, governance.

She will cover Reading for Web best practice, using a Digital Style Guide and creating a Digital Knowledge Group training plan.

Intended audience; Comms editors, anyone thinking or redoing their site, site owners and digital content editors.

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Speaker: Georgina Brooke

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Contact details: georgina.brooke@ashmus.ox.ac.uk

Please click on the link below to view a copy of the PowerPoint Presentation Georgina used in her session;

IT Services Do- session PP – Georgina Brookes

 

Posted in Spring 2017 | Comments Off on do: Creating a Web Content Strategy

SharePoint, what is it?

Running an academic or training programme can mean grappling with several systems, lots of spreadsheets and, as a consequence, endless versions.

This do: talk will consider how to use SharePoint to successfully run the administrative side of a programme, to make things more efficient and allow you to share departments as well as students with useful sources of clear, current information. It will interest anyone who is interesting in setting up a SharePoint site for their department.

You will hear about using SharePoint to run a programme more efficiently, maintaining good communications and hosting resources.

Speaker: Sean Nightingale

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Sean’s email: sean.nightingale@dpag.ox.ac.uk

Humanities SharePoint site – https://sharepoint.nexus.ox.ac.uk/training

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SharePoint Courses – run twice a term;

Getting Started with SharePoint at Oxford

Inheriting a SharePoint Site

Oxford Committee Sites

Posted in Spring 2017 | Comments Off on SharePoint, what is it?

Welcome to do: 2017

do: is a series of lunch time talks that highlight the use of IT technology in support of business systems and processes in the University.  Below a list of this terms talks which will run throughout Hilary: details below;

do: SharePoint, what is it? – 23rd January

What is SharePoint and how can it help you.  Find out some basics and how a department is planning on using it to provide an intranet – to book click here.

do: Creating a Web Content Strategy – 30th January

In this talk Georgina (Web Project Manager and Content Creator, Ashmolean) discusses the four elements of content strategy: Structure, substance, workflow, governance.  she will cover Reading for the Web best practice, using a Digital Style Guide and creating a Digital Knowledge Group training plan – to book click here.

do: Getting MS Access to do it for you – 6th February

MS Access is a widely available database package in which training is readily available via IT Services – so why not see if Access can do some of your work for you?  This talk will run through a few problems Access can help you to avoid, pick out ten time or hassle saving tips that might help you use Access to lighten your workload – to book click here.

do: International Rescue – 13th February

In an environment as internationally diverse as the University our Office documents have to cope with wide variation in languages, character sets and conventions. Names in many cultures aren’t “first-name surname” pairs, characters can be shredded as documents open, dates can be backwards or on different calendars and just how do you get that curly bit under a “c”? This talk explores features and tips around Microsoft Office to help you navigate around the pitfalls – to book click here.

do: Developing a skills-tracking smartphone app at Oxford and beyond – 20th February

There never seems to be enough time to track the way your skills are developing. An important part of anyone’s professional development is to keep a continuous record of the key skills, knowledge, behaviours and attitudes they are acquiring. This do: talk will demonstrate a brand new electronic tool which makes working with professional development frameworks simple, quick and useful to researchers and others.  Hear about the experience of developing this tool as a smartphone app, and find out about how the project obtained funding and is about to go beyond Oxford – to book click here.

do: New to BOS? Overview and practical tips for conducting your survey – 27th February

Joana will provide an overview of BOS features, including types of questions supported, skip-logic function, question pre-population, questionnaire distribution options, and results visualisation features. There will be an opportunity for supported hands-on exploration of BOS features – to book click here.

do: How Web Learn can reduce the administration burden – 6th March

Web Learn is a great resource for teaching and learning, but did you know that it also has tools which can help with the administrative burden, so you can become more effective and efficient?  This do: session will focus on these WebLearn tools: Surveys, Sign-up, Calendar, Announcements and Email Archives. The talk will be relevant and useful for administrators and researchers – to book click here.

Many if not all of our events are recorded and/or live streamed as a simultaneous webcast.  w means that a talk is to be webcast (links for you to connect to the webcast are given with each talk).

Posted in Spring 2017 | Comments Off on Welcome to do: 2017

do: Lunch Time Talks 2017

do: is a series of lunch time talks that highlight the use of IT technology in support of business systems and processes in the University.

The new season of talks will run through Hilary term 2017: more details of these talks will become available in January with links provided to book your places.

Many of our events are recorded and/or live streamed as a simultaneous webcast. w means that a talk is to be webcast (links for you to connect to the webcast are given with each talk).

Posted in Spring 2017 | Comments Off on do: Lunch Time Talks 2017

do: 2017 is done

 


Below is a list of archived talks from 2017.

Posted in Spring 2016 | Comments Off on do: 2017 is done

do: New to BOS? Overview and practical tips for conducting your survey

This do: talk will provide an overview of BOS features, including types of questions supported, skip-logic function, question pre-population, questionnaire distribution options, and results visualisation features.  There will be an opportunity for supported hands-on exploration of BOS features.

Intended audience;  for those who are new to BOS or have only a small amount of experience with this survey service.  For the hands-on part of the session, participants will need their own BOS account.  this can be their Oxford University BOS account, or a free, 30-day demo account which can be created ahead of the talk (instructions to follow)

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Speaker: Joana Lopes

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Click on this link to see Joana’s Presentation – PowerPoint Presentation

Click here for a copy of the exercise – Do_BOS_Feb17_Exercise

 

Posted in Spring 2017 | Comments Off on do: New to BOS? Overview and practical tips for conducting your survey

do: Developing a skills tracking smartphone App at Oxford and beyond

There never seems to be enough time to track the way your skills are developing. An important part of anyone’s professional development is to keep a continuous record of the key skills, knowledge, behaviours and attitudes they are acquiring.

This do: talk will demonstrate a brand new electronic tool which makes working with professional development frameworks simple, quick and useful to researchers and others.

Hear about the experience of developing this tool as a smartphone app, and also find out about how the project obtained funding and is about to go beyond Oxford.

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Speaker: John Miles

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Posted in Spring 2017 | Comments Off on do: Developing a skills tracking smartphone App at Oxford and beyond