do: Stay safe online

If you want to keep your computer, portable devices and personal data safe, then this do: talk is for you.

Online crime costs the world economy over £250 billion a year, causing incalculable distress and inconvenience to boot. Our aim is to help you make sense of the technical jargon and, most importantly, show you how to recognise and avoid everything the online crooks and chancers throw at you.

Speaker: Duncan Tooke
——
 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: Stay safe online

do: Frameworks – a skills tracker for smartphones

There never seems to be enough time to track the way your skills are developing. An important part of anyone’s professional development is to keep a continuous record of the key skills, knowledge, behaviours and attitudes they are acquiring.

This do: talk will demonstrate a brand new electronic tool which makes working with professional development frameworks simple, quick and useful to researchers and others.

Hear about the experience of developing this tool as a smartphone app, and also find out about how the project obtained funding through the IT Innovation Seed Fund.

This do: talk covers topics of Smartphone apps; Researcher Development; Professional Development.

Speaker: John Miles
——
 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: Frameworks – a skills tracker for smartphones

do: Chorus – How Chorus will change the way you communicate

Everyone across the University who uses a phone will be migrated to the new Chorus service, between April 2016 and the end of 2017. How will this affect the way you communicate and work with colleagues? Come along to our do: talk and find out!

In this do: talk, we’ll provide a live demonstration of how Chorus works across computers and mobile devices, showing some its new features and functions. We will also discuss the migration process, and you’ll have the opportunity to ask questions about the Chorus migration and the changes it will bring.

Chorus replaces the University’s existing telephone systems with a new, modern service that supports mobile devices such as laptops and smartphones, video and voice conference calls, instant messaging and online presence, easy access to voicemail through a web browser, and collaborative working tools.

Speaker: Alan Williamson
——
 w  Listen to the recorded talk (audio only)

Posted in Spring 2016 | Comments Off on do: Chorus – How Chorus will change the way you communicate

do: Engaging audiences in situ using mobile

Oxford University Museums are utilising mobile to improve their public engagement offer. They are providing deep, interactive content in situ in the galleries, as well as improving their understanding of how visitors choose to use and move through their spaces. Come and hear about how they are introducing wifi throughout the museum sites.
This do: session will include a presentation and time for questions and answers.

Jess is the Digital Partnership Manager for Oxford University Museums. She co-ordinates shared digital activity across the four museums: this includes the recent project to launch public Wi-Fi across the museums and a number of projects to develop mobile engagement platforms for use in the gallery spaces.

Speaker: Jessica Suess
——
 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: Engaging audiences in situ using mobile

do: Using WebLearn to reduce the burden of administering a course

WebLearn is a great resource for teaching and learning, but did you know that it also has tools which can help with the administrative burden, so you can become more effective and efficient?
This do: session will focus on these WebLearn tools: Surveys, Sign-up, Calendar, Announcements and Email Archives. The talk will be relevant and useful for administrators and researchers.

Speaker: Fawei Geng
——
 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: Using WebLearn to reduce the burden of administering a course

do: Sharing and collaborating inside and outside the University

How do we share mailboxes, calendars, tasks and workflows with a manager, a team, external partners? This session will introduce you to some of the tools and techniques that the University uses for sharing and collaborating with colleagues: an everyday challenge that we all face.

Find out how to set up a shared mailbox/calendar if for example you are a PI or PA. Learn about using OneNote and Outlook together, and about using OneNote for notes and as a task manager. See how to share notes and tasks using OneNote.
This do: session will be a mixture of presentation and short demos.

Lyn is passionate not about technology for its own sake but for how it can help us do our jobs more effectively and efficiently. She writes an occasional blog on this topic, Technology at Work, here: https://blogs.it.ox.ac.uk/technology-at-work/

Speaker: Lyn Waddington
——

Posted in Spring 2016 | Comments Off on do: Sharing and collaborating inside and outside the University

do: A quick guide to live streaming with Periscope

This will be a short guide to using the app Periscope.

Periscope is new live-streaming app which already has a huge following around the world – it is the Apple App of the Year. With Periscope, audiences can watch an event and interact, as it is happening. Depending on the time of day and the subject matter, many more viewers can also watch on the replay.

Find out how you could use Periscope as part of your public engagement, for work, research or leisure. The Periscope app is free and owned by Twitter. It works on smart devices including iOS and Android. Periscope TV channels have also been launched, which act as a platform for the top Periscopers today.

Come along to this interactive do: session for a demonstration on how the app works, the pitfalls and the benefits. People are encouraged to join in and ask questions.

Speaker: Jane Yates
——
 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: A quick guide to live streaming with Periscope

do: Evernote — Note taking, keeping and organising

Evernote is a free app available for Windows, Mac, smartphones, etc. that can help you note down information, organise it, use it and archive it. It has been used by authors, cooks, project managers, software developers, and can be especially useful for researchers.

https://evernote.com/

Speaker: Sofia Hauck
——
 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: Evernote — Note taking, keeping and organising

do: Organise your meetings more effectively!

This do: session will look at often-overlooked aspects of planning and running meetings.

We’ll cover initial planning, pre-meetings, agenda, running the meeting, accessibility, environment, technology, chairing styles, minutes and follow-up. The session goal is to enable you to achieve greater meeting efficiency and focus, and to maximise the value derived from the time and effort put into your meetings.

Speaker: Tony Brett
——

Download the slides

 w  Watch the recorded talk

Posted in Spring 2016 | Comments Off on do: Organise your meetings more effectively!

————————-do: Lunchtime talks ————————————

————————————————————————————————————————————————–

do: is a series of lunch time talks that highlight the use of IT technology in support of business systems and processes in the University.

The new season of talks will run in Hilary term 2016: details of the talks will appear here as they become available, so book your places and come along to 13 Banbury Road to hear about how you could save time and frustration.

Many of our events are recorded and/or live streamed as a simultaneous webcast.  w  means that a talk is to be webcast (links for you to connect to the webcast are given below).

do02“do-do, dee-doo”do03

Posted in Spring 2016 | Comments Off on ————————-do: Lunchtime talks ————————————

do: Time management

Beth Asbury is an administrator at the Pitt Rivers Museum and she has several years of experience in similar positions elsewhere. She has had time management training, which she finds invaluable and is happy to share some of the tips and tricks she has learned with others.

In this do: talk, Beth will be discussing ‘time bandits’ and how to deal with them, energy levels, prioritising tasks, ‘elephant tasks’, delegation, scheduling and workload analysis. These skills are useful for anyone who has more than one thing to do every day and not only for administrators!

Speaker: Beth Asbury
——
Download the slides and the handout
26 January 2015

Posted in Spring 2015 | Comments Off on do: Time management

do: Managing mailing lists

This do: talk is for those who use mailing lists regularly and particularly for those managing them.  We will look at some common time-saving tricks and have time for general discussion about best practice in mailing list use.

We’ll cover:

  • managing subscribers
  • tweaking the automatic messages
  • tagging subject lines and adding footers
  • using a list to book a meeting in outlook
  • sharing list ownership and/or management
  • passing ownership and/or management of a list to someone else
  • Managing archives

The intended audience for this talk is seasoned users of mailing lists who want to sharpen up their toolkit a bit so they can use this service even more effectively.

We’ll expect you to have used mailing lists regularly and be a manager or moderator of at least one list.

Speaker: Tony Brett
—–
Download the slides and watch the recorded talk
27 January 2015

Posted in Spring 2015 | Comments Off on do: Managing mailing lists

do: Managing versions of program code with Git

Managing code changes in a programming project isn’t easy, especially when collaborating with other developers. Git automates many of these tasks such as merging, tracking, diffing and rolling back code.
We apologise that this event has been cancelled

Posted in Spring 2015 | Comments Off on do: Managing versions of program code with Git

do: Nothing (and your staff and reputation could be at risk on social media)

Social networking sites are great engagement tools for the University. But these can be a fraudster’s paradise. Social media is a target for “social engineering attacks” which harm your professional reputation, can shame the University and put your staff at risk.

But you can do something about this!

This do: talk will interest department administration and communications teams running the online presence of their University unit, College, society, project or research group – or indeed anyone who uses social media to enhance their professional online presence.

Speaker: Alun Edwards
—–
Download the slides and handout; watch the recorded talk
10 February 2015

Posted in Spring 2015 | Comments Off on do: Nothing (and your staff and reputation could be at risk on social media)

do: Soothing course admin headaches with SharePoint

Running an academic or training programme can mean grappling with several systems, lots of spreadsheets and, as a consequence, version control issues. This talk will consider how to run the administrative side of a programme in SharePoint to make things more efficient and to help provide students and course participants with useful sources of clear, current information.

This  do: talk will interest programme leaders and administrators.

Speaker: John Miles
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John Miles invites anyone who is interested to visit the Humanities training site in SharePoint, to see what they have set up:
https://sharepoint.nexus.ox.ac.uk/training
Watch the recorded talk

16 February 2015

Posted in Spring 2015 | Comments Off on do: Soothing course admin headaches with SharePoint

do: Win friends and influence people using Microsoft Project

Microsoft Project can be an effective aid to accommodating the differences your colleagues bring to your project/event/research, and can enable you to keep your colleagues happy and get the job done.
Do this successfully and you will create effective, collaborative working relationships with people who will be willing to work with you again and potentially give you more of their time.

Sara Tindall is Project Manager for the Technology-Assisted Lifelong learning unit, based at the Department for Continuing Education.

This do: talk is for anyone who manages projects, events or research collaborations that involve getting a number of people to work together to reach a goal.

Speaker: Sara Tindall
—–
17 February 2015

Posted in Spring 2015 | Comments Off on do: Win friends and influence people using Microsoft Project

do: Fifteen favourite functions – making Excel easier

In Excel you’ll soon discover the power of a well-chosen function. The problem is there are so many it’s hard to know what might be useful. This talk takes 15 favourites of mine and shows you how to use them alone and in combination to simplify formulas and solve some tricky spreadsheet problems.

  • Is INDEX a MATCH for VLOOKUP?
  • Does COUNT always count?
  • What can you FIND with LEN?
  • Could that formula be IFfy?
  • Will you be CONVERTed?

Speaker: Duncan Young
—–
Download the spreadsheet with examples
23 February 2015

Posted in Spring 2015 | Comments Off on do: Fifteen favourite functions – making Excel easier

do: SharePoint an administration and collaboration workspace

Sharepoint is a powerful tool that can help you organise and share information, has granular security and is accessible from anywhere.

This  do: talk is for anyone who needs to share information and wants to spend less time on admin.

Speaker: Sean Nightingale
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Watch the recorded talk
24 February 2015

Posted in Spring 2015 | Comments Off on do: SharePoint an administration and collaboration workspace

do: Running committees with SharePoint

Committees at the University of Oxford can be simple, or very complex beasts.

This do: talk introduces the idea of using SharePoint to help manage those committees. It will interest anyone who looks after a committee or working group, who wants to spend less time on admin.

You may wish to try to ‘go paperless’ and have everything available from one web page. You may wish to keep a check on versions of a document that the committee is working on. Or to work on some documents for the committee, only releasing them for everyone on the committee to read when they are ‘published’. As part of the SharePoint Best Practices project a site template was produced for managing committees and distributing the documents. It has recently been improved further.

Speaker: Mark Norman
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Watch the recorded talk
2 March 2015

Posted in Spring 2015 | Comments Off on do: Running committees with SharePoint

do: Chorus in action

Chorus is the University of Oxford’s new unified communications service. It will replace existing telephony systems in a phased approach by 2017 and offer new ways for people across the University to work better together.

We apologise that this event has been cancelled.

Posted in Spring 2015 | Comments Off on do: Chorus in action