Lecture Capture

(Copy of Adam Marshall’s post to the WebLearn blog)

The recent WebLearn upgrade added a new link entitled “My Replay Folder” to every Oxford SSO user’s Home area (“My Home”).

When clicked this link will open a new browser tab displaying a personal folder in Panopto called “My Folder”.

By default, this folder is private and can be used for storing personal media recordings (video or audio); however, individual recordings can be moved, copied, shared with others or be made public.

Panopto have made this video explaining how to use your My Folder.

For more information:

• Contact Replay: replay@it.ox.ac.uk
• Contact WebLearn: weblearn@it.ox.ac.uk

Oxford PhD student, Inés Dawson, has her own YouTube channel ‘Draw Curiosity’ which currently has over 34,000 subscribers. Inés is a science communicator, using the video medium to make science stories interesting and internationally accessible.

Inés gave a presentation at the annual Panopto conference in London in November 2018. Panopto is the software used by Oxford University’s Replay service.

More information about Replay:
https://help.it.ox.ac.uk/replay

Contact replay@it.ox.ac.uk

This message was sent via the Jisc Higher Education Lecture Capture mailing list on 31 October 2018:

“Is video killing attendance?
Capturing lectures on video for students to watch online is common practice in most universities. But does it just lead to truancy, as some critics argue? Advocates meanwhile say it is a sensible use of modern technology that will ensure nobody misses out. THE reporter Anna McKie delves into this controversial topic to look at the evidence for and against recording lectures and whether more needs to be done to guide students in using the footage in a beneficial way.”

Data Editor, Times Higher Education

Dr Liz Masterman, Senior Research Officer in the Technology-Enhanced Learning team, IT Services commented:

“The article draws the conclusion that we pointed out in the Replay Evaluation Report: i.e. that multiple factors can impact on attendance and lecturers, and students need to be taught how to make the best use of recorded lectures to support their learning. The THE article also suggests that comparing attendances at recorded vs non-recorded lectures may not be the most fruitful approach.”

Have you ever wished you could find links to all your recorded lectures in one place, instead of accessing multiple WebLearn sites?

This is now possible via the Student Dashboard which collates all your recorded lectures.

Read more about it in this blog post: New Student Dashboard (written by Adam Marshall).

Any questions?

• Lecture Capture Replay team: replay@it.ox.ac.uk
• WebLearn team: weblearn@it.ox.ac.uk

Several staff members from Academic IT Services attended the annual one-day Panopto Conference in London on 21 November 2017. (Panopto is the software platform on which the Oxford University Replay Lecture Capture service runs.)

The handout below was provided by Panopto. It presents the findings of a survey run by Panopto to find out more about the latest trends in student learning preferences.

Contact us: replay@it.ox.ac.uk
Help website: https://help.it.ox.ac.uk/replay

Learning technologists from Academic IT Services participate in the Enhancing Teaching Programme offered to early career academics and teaching staff by the Oxford Learning Institute. We present sessions on Replay Lecture Capture; the flipped classroom; and tools and processes for peer assessment.

During the session on 23 June 2017, we discussed with participants some novel ways to use the Replay lecture capture service, which we summarise here:

1. Student-produced recordings as part of an assessment portfolio: Students may use the centrally-provided Replay service to make their own recordings (which may be audio only, audio + slides, or video, audio + slides) as part of their assessment activities. They need to be provided with the ‘access’ (student) role in a relevant WebLearn site (with the Recorded Lectures tool added), and have downloaded and installed the Panopto software in advance on their computer.
2. Audio blogs for language learning: Provide the setup for your students as described above. Encourage them to make audio recordings in the foreign language they are learning, which can then be listened to by the other students and discussed or evaluated during the face-to-face class. A staff member with the ‘contribute’ role would need to review the recordings and move them into the main folder for sharing with all the site members (if desired).
3. Record your specialist lecture: If you are team teaching on a course, and you may be away on leave when it comes to the time for your live lecture, record it in advance. Students can then watch this lecture in their own time, and it does not fall as an extra responsibility on your colleagues to have to deliver your specialist lecture on your behalf.
4. Record a presentation given in your department by a guest lecturer: If your department runs a series of guest lectures for staff and students, record these lectures and make the (interactive) recordings available in WebLearn, and/or export the static .mp4 files and put the links on your website for unrestricted access.

More information:

• Replay help website: http://help.it.ox.ac.uk/replay
• Downloadable pack of legal agreements
• Downloadable information about disability provision

Contact us: replay@it.ox.ac.uk

Workshops

The Replay team is offering training workshops at beginner and intermediate levels this term. For details and booking links, visit http://help.it.ox.ac.uk/replay/trainingsessions

The workshops are designed for existing Replay users, and offer in-depth analysis of various features. If you would like to discuss topics or features not covered by the workshops, or if they are covered in a session you cannot attend, send an email to replay@it.ox.ac.uk with your requests.

Updates to Panopto’s administrative features

Panopto has recently rolled out a couple of useful administrative features, both requested by Oxford:

• System e-mails warning of offline remote recorders now go directly to local remote recorder administrators. Previously, if a remote recorder was offline, IT officers or administrators relied on the Replay team to forward the warning e-mails to them.  The notification window has also been increased from 30 minutes to 1 hour.
• Students can now access multiple Panopto folders in a single session. This fixes a longstanding usability issue, whereby access to a Panopto folder was revoked every time a student accessed a different Panopto folder from another WebLearn site, often resulting in an automated email to folder maintainers requesting access to be granted. Provided they have clicked the Lecture Capture LTI tool in each WebLearn site at least once previously, students will now be able to access all their folders within the same session.

These updates were rolled out to the cloud server and you do not need to update your recorders.

Image credit: CC0 via Pixabay

Did you know that the Lecture Capture team has prepared a template in the WebLearn Surveys tool, to enable departments or lecturers to collect student feedback about how students use recorded lectures, what their preferences are, and how recordings contribute to their learning.

The standard survey is made available from 1 September to 31 August each year. Here is a link to a PDF version of the questionnaire, for you to preview the content and format of the 13 core questions provided.

You may create your own survey based on the template. Full instructions on how to copy and modify the template, or to build your survey using the existing template, are provided in the Lecture Capture (Replay) site.

Here are some of the positive comments collected from students in previous academic years:

• “I can watch the lecture at home at my own pace to make sure I understand everything and take my notes at the same time.”
• “If I find a concept difficult or have a momentary concentration lapse I can go back a few minutes and watch that bit again. I can also pause to make sure I understand something.”
• “I can pause and read the slides/writing so that I understand it before moving on (especially if handwriting is difficult to understand).”
• “I can make sure I don’t miss anything out because the lecturer goes too fast, and make better notes because I have more time. I can also add to the notes I take during the actual lectures with helpful things they say but don’t write down.”
• “If I am ill or there is a clash that means I can’t attend, having recorded lectures means I don’t fall behind.”

If you have any questions about the student feedback survey or how to implement it, contact replay@it.ox.ac.uk

The annual Replay lecture capture user forum will be held at IT Services, Banbury Road on Thursday 29th September from 14:00-16:45. There will be a buffet lunch beforehand from 13:00-14:00.

The forum is designed to bring Oxford staff up-to-date with the latest developments of the Replay lecture capture service and is an ideal opportunity to meet with other Replay users across the university.

Both academic and IT/AV/administrative staff are welcome to attend. The event is free, but please e-mail replay@it.ox.ac.uk if you plan to attend so that we can correctly assess numbers for lunch.

There will be plenty of opportunity for discussion, along with a series of brief talks, including:

• An update on the use of Replay in Exam Schools and other shared spaces
• Innovative opportunities for teaching and learning
• What’s new with the Replay service and the Panopto software
• Mini-case studies from several departments
• How to get started using Replay
• and more…

The event will be recorded for those who cannot attend. If you’d like to be kept up-to-date with the latest Replay news, consider joining the Replay WebLearn site which will subscribe you to the mailing list: https://weblearn.ox.ac.uk/portal/hierarchy/central/it/lect_capt/

The Replay lecture capture pilot project run by Educational Media Services is transitioning to a service across the University, using the Panopto lecture capture software (on an opt-in basis). The purpose is to record lectures as a revision aid for Oxford students; recordings are made available to students via a WebLearn site restricted to students on the course.

Nature of the new service

The service is opt-in, with no expectation or requirement that all departments (or all lecturers) should adopt lecture capture technology. One-to-one consultations are provided to discuss the needs of departments, academics and students, and make recommendations based on experiences and lessons learned from the pilot project. A basic level of service and support is available at no charge to departments – premium support is charged at usual hourly rates.

The teaching and learning aspects of the technology were evaluated towards the end of the pilot project. The evaluation report is available to University members, including some feedback from students on the value of lecture recordings to them. A generic WebLearn student feedback survey is run annually by IT Services. The questionnaire can be modified by departments to administer to their own students.

More information

• Replay Help site: http://help.it.ox.ac.uk/replay
• Lecture Capture (Replay) support site in WebLearn (join the site to register automatically on the mailing list): https://weblearn.ox.ac.uk/portal/hierarchy/central/it/lect_capt/
• Contact Replay: replay@it.ox.ac.uk