WebLearn and Turnitin Courses and WebLearn User Group: Trinity term 2018

IT Services offers a variety of taught courses to support the use of WebLearn and the plagiarism awareness software Turnitin. Course books for the formal courses (3-hour sessions) can be downloaded for self study. Places are limited and bookings are required. All courses are free of charge.

Click on the links provided for further information and to book a place.

WebLearn 3-hour courses:

Byte-sized lunch time sessions:

These focus on particular tools with plenty of time for questions and discussion

Plagiarism awareness courses (Turnitin):

User Group meetings:

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WebLearn version 11-ox10 released 3 April 2018

(Compiled by Nick Wilson)
WebLearn was upgraded to version 11-ox10 this week (w/c 2nd April 2018). A number of bug fixes and improvements were implemented, described below.

Resources

The ‘Embed Replay Recording’ button has been added to the CK Editor in the Resources tool

Copyright status

Two additional copyright statuses have been included in the Resources tool (‘Crown copyright’ and ‘EU copyright’)

Assignments

The Assignments tool now displays the correct maximum file size for Turnitin attachments (40MB):

The correct status of an open anonymous assignment is now shown:

Contact Us Tool

The text in the ‘Problem with access or content’ section in the Contact Us tool has been updated.

Others

  1. A security vulnerability has been patched in which password reset tokens are not bound to users.
  2. Various UI improvements have been made, in particular, improving the size of modal popups in the Lessons tool, and the ability to use Bootstrap in HTML pages.
  3. Sign-up events now show their correct times in Office 365.
  4. When adding a discussion topic to a Lessons page, the description of that page from the Item Properties is automatically displayed.

If you have any questions, please contact weblearn@it.ox.ac.uk

 

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Improvements in WebLearn v11-ox9 released on 23 Jan 2018

A new version of WebLearn (version 11-ox9) was released on Tuesday 23 January 2018. There have been a number of improvements especially in the area of anonymous essay submissions.

Here is a breakdown of the enhancements.

Anonymous Submissions / Assignments

  • A warning is now issued if a file has been uploaded into the Assignment tool but the user has neglected to click ‘Submit’
  • The Turnitin Originality Report no longer loses anonymity once the due date has passed
  • Submission sites now have their own section in the Sites Drawer

Bulk Creation of Internal Subgroups

This release sees big improvements in the area of bulk creation of sub-groups (this is in Site Info > Manage Subgroups > Bulk Creation). It is possible to define multiple sets of groups and users in a file and have them created all at once. This facility should be particularly useful for Anonymous Submissions.

Visit Site Info and opt to Manage Subgroups.

then

On the next screen you are given the opportunity to upload a CSV file which can be generated by a spreadsheet application such as Excel. The contents of the CSV file can also be pasted into an on-screen text area.

Contact Us Tool

  • The link to the WebLearn Guidance site has been corrected
  • If a user tries to visit a site to which they don’t have access, the correct contact details are now shown, thus making it easy to ask to be added as a site member

Others

  • In the Lessons tool, on a public site, hyperlinks inserted via the ‘Add Content’ option now work correctly for non-logged in users
  • There should no longer be any emails with a return address of postmaster@weblearn.ox.ac.uk
  • The title of the main panel of the Overview page has been changed from (the meaningless) Site Information Display to the more sensible Welcome!
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Pilot of new ‘Add Participants’ functionality

We have been working hard to deliver a much-requested feature when adding participants to a site – dynamic lookup. This functionality has undergone a degree of user acceptance testing but we are very keen to pilot the facility more widely and, as such, are asking for volunteers.

If you would like to be an early adopter of this streamlined functionality then please get in touch by sending an email to weblearn at ox.ac.uk – we can enable the facility on one or more or your sites – please let us know any relevant URL(s).

The new pages cover all existing functionality but have an improved workflow with less clicks than the incumbent.

The user interface has been simpilified with better on-screen feedback.

 

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Announcing OxTALENT 2108

From the OxTALENT organising committee:

Have you been impressed by a member of staff or a student who has used technology in an exciting way? Have you created a great app, or designed an eye-catching conference poster or data visualisation?

The University’s annual OxTALENT competition has launched to celebrate and reward the innovative use of digital technologies to enhance teaching, learning, research, and outreach. The awards will be presented at a red carpet evening attended by Professor Martin Williams, Pro-VC (Education). The competition is open to all students and staff, and awards can be given either to individuals or to groups. You can submit an entry yourself or nominate a colleague who has impressed you with their use of technology. For more information, including a list of competition categories and guidelines on how to enter, please visit the Digital Education at Oxford website: https://www.digitaleducation.ox.ac.uk/oxtalent

If you spot any individual or team whom you think we should consider for an award, let us know at competitions@it.ox.ac.uk

Keep up to date on Twitter by following the hashtag #oxtalent2018.

OxTALENT closing date: Friday 27th April.

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WebLearn Improvements – Version 11-ox8.1, released w/c 4 December 2017

Ooops note / disclaimer! I just noticed that I had inadvertently forgotten to publish this blog post. Many apologies for the delay.

WebLearn was upgraded during the week of 4 December 2017 to version 11-ox8.1. There was no downtime associated with this release.

  • System emails now originate from a “black hole” address: weblearn-noreply@weblearn.ox.ac.uk
  • In the Lessons tool, the embedded “Forums widget” now correctly displays the name of the person who initiated the conversation (rather than the last person to read a post)
  • In the Lessons tool, the embedded ‘Calendar Widget’ now correctly displays the event icons
  • In the Lessons tool, the “Calendar widget” now changes to the correct colour when the colour scheme is modified
  • The “Recorded Lectures” dashboard is now available to all users in their home site (known as ‘My Home’), this dashboard is also available in the “Avatar Menu” (top right)

  • Joinable sites that are only available to Oxford SSO accounts now have a better description in the Site Info tool
  • External users now have access to a collated list of announcements on their home site
  • On new sites, the main panel on the ‘Overview’ page now has a more appropriate heading of ‘Welcome’
  • In the ‘Site Members’ (Roster) tool, site participants with the ‘maintain’ and ‘contribute’ roles now have permission to view site visits (prior to this fix, the permission to do this had to be set manually on each site)
  • The error message that one sees when attempting to complete a ‘single-attempt’ survey has been improved
  • “Access” (read-only) view of resources now uses Font Awesome icons

Anonymous Submission (AS) Sites / Assignment Tool

  • Students can now resubmit in an Anonymous Submission (AS) site
  • Participants with the “marker role” now have their own personal Drop Box (one use of this new functionality is for markers to exchange essays and marks with departmental administrators) – students will not see the drop box in the left-had side page menu
  • Participants with the ‘maintain’ and ‘contribute’ roles can now see and edit each other’s draft assignments
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“The Only Way Is Up” – the increasing use of WebLearn over the last few years

I was just preparing the monthly report for the WebLearn service and thought it may be interesting to look at the long term trend in WebLearn usage. WebLearn has been using Google Analytics since January 2015 so I plotted a graph showing how the “Number of Sessions per Month” has increased over the last 3 years – as you can see it’s a fairly steady increase.

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ATLAS (Teaching and Learning Awards) 2018 is now OPEN

NB Please get in touch with the WebLearn team if you are interested in entering. We will be very happy to help you with your entry. Oxford has supplied winners in the past. 

Posed on behalf of the ATLAS Committee

The ATLAS committee welcomes submissions from the Apereo open source education community. We invite applications that demonstrate innovative teaching and learning using Sakai (ie WebLearn), OAE, Karuta, Xerte and/or Opencast.

Based on merit, we hope to select up to six winners. Winners will be announced by the end of March 2018 and recognized at the Open Apereo Conference June 3-7, 2018 in Montreal, Quebec, Canada. Registration and travel expenses will be covered for award winners.

For further inquiries, please email ATLAS Chair Luisa Li (luisa.li@apereo.org).
For more information on ATLAS and previous winners, visit: https://www.apereo.org/communities/atlas.

There are two steps you need to consider to apply for this award:

Step 1: Download the application and rubric.

You will begin the process of applying for the award by completing a brief questionnaire that helps identify the best innovation rubric and application form for your entry.

Click here to start the brief filter questionnaire.

Step 2: Complete and submit the application form by February 26 2018.

You will need to fill out the application form that you have downloaded in Step 1, and save the file as a PDF with your name and the submission date in the file name, for example “ATLAS_cbrown_Feb05_2018.pdf”.  Use the link below to submit your application to the ATLAS awards committee.

Click here to submit your application.

*Notification on Supplementary Videos/Animations for Your Application:

New this year, we accept supplementary videos or animations to further demonstrate merits of your course/project or portfolio. Supplementary video/animations are NOT a requirement. Below are the guidelines for your videos:

  • Videos or animations should be produced to demonstrate innovative teaching and learning of an application and show a direct association with a criterion in the application. They should  not be a snippet of actual learning materials used in an instructional unit of your application.
  • Videos or animations supplement the screenshots you shall provide as the evidence to corroborate your rating for each criterion in the application. They do not replace the screenshots.
  • Videos or animations should be a MAXIMUM of 5 minutes. For example, you may provide one 5-min-long video or five 1-min-long videos.
  • We encourage you provide English captions in these videos or animations to meet accessibility standards and help peer reviewers understand your video content in case you use French or Spanish language in the video.
  • Any videos or animations provided should be independently created or you MUST provide information about support of the creation of the resource in the application.
  • Please upload videos to YouTube, Vimeo, or other video sharing platform and make them public. Then share the links to these videos in corresponding evidence section of each criterion in the application.

 

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WebLearn and Turnitin Courses and User Groups: Hilary Term 2018

IT Services offers a variety of taught courses to support the use of WebLearn and the plagiarism awareness software Turnitin. Course books for the formal courses (3-hour sessions) can be downloaded for self study. Places are limited and bookings are required. All courses are free of charge.

Click on the links provided for further information and to book a place.

WebLearn 3-hour courses:

Byte-sized lunch time sessions:

These focus on particular tools with plenty of time for questions and discussion

Plagiarism awareness courses (Turnitin):

User Group meetings:

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Write your own tools and utilities using WebLearn’s Entity Broker REST interface

Entity Broker is a REST web service interface to Sakai. It is self-documenting, see https://weblearn.ox.ac.uk/direct/describe, but as you will see, some of the documentation is somewhat lacking.

I stumbled across a blog post that Damion Young’s made about WebLearn (Sakai’s) Entity Broker, he has very kindly filled is some of the missing pieces of the jigsaw.

It is entirely possible to write useful utilities using a combination of JavaScript, HTML and calls to Entity Broker, indeed, this is how the original Mobile Oxford offered a mobile interface to WebLearn. (The current Mobile Oxford no longer offers such an interface.)

Some of the most recent WebLearn utilities / dashboards have been written in JavaScript, examples,

 

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