Closure of Old WebLearn Test Building

As part of the migration to the new WebLearn, it is our intention to close Old WebLearn’s Test Building on 21 June 2010 (Wk9 TT2010).

What will happen when the Test Building closes?

All material in the Test Building become inaccessible on 21 June 2010 (Wk9 TT2010), it is your responsibility to move anything that you want to keep by this date.

We would recommend that you either move the material elsewhere in old WebLearn or into new WebLearn. There is an ITLP training course outlining the process of moving material into new WebLearn, to book a place, visit: http://www.oucs.ox.ac.uk/itlp/courses/detail/TOVC.

If you have any questions then please contact weblearn@oucs.ox.ac.uk

Posted in WebLearn | Tagged | Leave a comment

How do I get rid of the little Forums & Calendar panels on the Home Page?

Many users complain that the Schedule and Messages/Forums panels do not look very good on the Home Page. There is no way to remove them but there is a fairly acceptable work-around.

What you can do is:

  1. Copy the “home page” HTML text into a new HTML file (index.html) in resources.
  2. In Resources alongside the newly created page select, Make Web Content Link.
  3. Go into Site Info > Page Order Tool and
  4. Move the newly created Web Content link to the top of the list.
  5. Either hide or remove the Home Tool (click the light bulb icon so it goes grey or click the big red X).

Then you’ll have a home page with no side panels.

Posted in Sakai, WebLearn | Tagged , | Leave a comment

new URLs for Library Systems

Message from Dave Price:

Dear All,

In consequence of the OULS name change to Bodleian Libraries, SOLO,
OxLIP+ and OU e-Journals have been given new URLs. They are respectively:

  1. http://solo.bodleian.ox.ac.uk
  2. http://oxlip-plus.bodleian.ox.ac.uk
  3. http://ejournals.bodleian.ox.ac.uk

These new URLs are now in operation. The old forms will continue to
function until the .ouls.ox.ac.uk domain is withdrawn 1 March 2012 but
please start using the new forms and update your bookmarks, web pages
and documentation accordingly.

The OLIS Web OPAC URL – http://library.ox.ac.uk – remains unchanged.

Posted in e-learning, Web | Tagged | Leave a comment

All about Sakai

Michael Korcuska made this presentation about the Sakai Project when he visited Universidad Polytechnica de Valencia in 2007: http://polimedia.upv.es/visor/?id=7f1f319b-7bd5-0b43-8b81-8bb5660d70a5

Posted in Sakai | Leave a comment

Change In Sakai Foundation’s Executive Director

Michael Korcuska is leaving the Sakai Foundation to take up a new post at LinkedIn.

From a personal point of view this is a big shame – Michael has been a frequent visitor to Oxford and I will miss our chats over a pint or three in the Turf Tavern.

Lois Brooks will be taking over and will hold the position of Interim Executive Director.

Here’s what Michael has to say:

As you may have read by now, I’ve accepted a position at LinkedIn and will be stepping down as Executive Director of the Sakai Foundation as of March 15.

In any transition of this type there will always be those individuals who speculate about difficulties that are or will be facing the organization. Those who follow Sakai closely know that the Sakai Foundation is not the driving force behind Sakai product development efforts. The distributed nature of Sakai’s development is a real strength. My departure will have little to no impact on product development for Sakai 2 or Sakai 3. The Sakai Foundation staff members each know their roles and already work very independently. The fact that Lois Brooks is able to step in as interim Executive Director will further ensure that everything progresses smoothly.

As for why I’m leaving, it has nothing to do with the state of Sakai. Sakai continues to head in a very positive direction. A few things that I would highlight are:

  • The Sakai Teaching and Learning community is very impressive. Not only has it become a place to share best practices but it is also emerging as a strong voice into the product development process.
  • The new Product Development Process and corresponding Sakai Product Council made great strides with Sakai 2.7 and, from where I sit, look to improve both product management and governance.
  • The process of maintenance releases (recently Sakai 2.5.6 and 2.6.2) and the emergence of the maintenance team illustrate the continued community focus on quality.
  • Sakai 3 has really picked up steam in the last few months and more institutions and individuals are getting involved every month. The vision is in place, the technical foundations have been laid and the design is progressing at a rapid pace. I regret that I’m not able to stay around long enough to take credit for the results. The good news is that all the credit will go to those who actually deserve it.

As for why I’m leaving…  those who know me well know that I’ve been a big fan of LinkedIn for many years and the particular position, leading global customer operations, is a great opportunity for me personally. I’m also looking forward to having a chance to work with my old friend Reid Hoffman, LinkedIn’s founder, and to be in the thick of the social/professional-networking space.

Sakai is a great project with a great community behind it. The work you are doing is important and is having a real impact on the world of education.  I will (happily) be going to the Sakai Europe conference in Valencia and am very pleased to have that opportunity to say “farewell” to at least some of the community in person. An unfortunate part of Sakai’s distributed nature is that I can’t shake hands with most of the folks I’ve worked with over the past few years. But it is, of course, a small world and I’m sure I will cross paths with many of you again before too long. And, of course, you can find me on LinkedIn.

It has been a great learning experience and a real privilege.

— Michael

Posted in Sakai | Leave a comment

How do I find free images for use in WebLearn?

I have recently been using Flickr to find photographs with a Creative Commons licence so that I can use them to liven up my Power Point presentations; however, there is no reason why they couldn’t be used to liven up a WebLearn site as well.

Flickr’s Advanced Search page has an option to only find photos with the Creative Commons (CC) licence – in general the CC licence will allow use within WebLearn. You can also search for videos and screenshots. remember to credit the source of the photo, it is usually required but even if it is not, it is courteous to add attribution.

Remember that one should always take a copy of the photo and save in the Resources tool. As attribution is generally required it may be a good idea to save the URL of the photo on the “Edit Details” page of the uploaded photo.

Links

Posted in Sakai, Web, WebLearn | Tagged , | Leave a comment

Old WebLearn Content Migration course

You are your colleagues are invited to attend the course “WebLearn: Migrating your content”, which is held on a monthly basis at OUCS.

Course Description:

If you’re a user of old WebLearn you need to migrate your content to the new WebLearn system. Come along to this session to learn how to export content from suites, rooms and specific tools, including MCQs. Get hands-on practice in uploading and configuring sample materials in new WebLearn. You need to have experience of using the new WebLearn system, either your own practical use thereof, or completion of the WebLearn Fundamentals course.

Date: 3 March 2010

Time: 09:15 to 12:15

Venue: OUCS

Bookings: http://www.oucs.ox.ac.uk/itlp/courses/detail/TOVC

Posted in WebLearn | Tagged | Leave a comment

Colleges: Supporting students before they arrive with WebLearn

A few colleges have expressed interest in using new WebLearn to support their students before they arrive in Oxford.

At the simplest level this could involve hosting an ‘Electronic Welcome pack” in WebLearn; however, now that students receive their login credentials in advance of arrival, WebLearn could be used in a much more proactive way.

For example,

  1. a Forum, (which is only accessible to members of the college,) could be set up to allow upcoming students to ask question of their peers;
  2. a set of wiki pages could be created by current students to provide useful information to the new arrivals, e.g., good places to eat close to the college, cheap shops;
  3. reading lists or ‘catch-up’ teaching materials could be presented to allow the new intake to ‘hit the ground running’.

I wrote a short blog post on this subject: http://blogs.it.ox.ac.uk/adamweblearn/2009/10/02/pre-arrival/

If any colleges would like a face-to-face chat about using new WebLearn in this way then please send an email to weblearn@oucs.ox.ac.uk

Posted in Web, WebLearn | Tagged | Leave a comment

Automatically updating a site from a database with a script

A colleague here in OUCS is using new WebLearn in a fairly novel way. They have a database (actually a subversion repository) full of HTML-based teaching material and fancied making it available in WebLearn (in addition to other places where it is currently used).

They didn’t want to have to manually update WebLearn every time the material was updated and wondered whether we had a suggestion as to how this could be done.

The solution that we hit upon is fairly simple. A site was created to host the material. We then set up a Webdav connection from the user’s Linux PC.

After this a script was written which does a check-out from the repository into a temporary folder and then copies the files into the WebLearn site via Webdav. These files replace the incumbent in WebLearn and so the site is brought up to date.

The final piece in the jigsaw is to schedule a ‘cron job’ to run the script at 4am every Sunday night / Monday morning – this effectively automatically updates the WebLearn site every week ensuring that the teaching materials are more or less up to date at all times with no manual intervention.

This scenario is not uncommon and we can provide guidance should anybody else fancy trying this.

Links

Posted in Sakai, Web, WebLearn | Tagged | Leave a comment

Is WebLearn Secure?

WebLearn does not currently have any known security issues and all connections and data transfers to and from the new WebLearn are encrypted using the secure HTTPS network protocol.

The WebLearn team are kept constantly up to date by the Sakai Security Team and will act swiftly to close any loopholes should they appear; the old WebLearn will also be updated if any issues arise.

It is also possible for a naïve or careless site owner / maintainer to manually grant access to the general public or to a user that should not have access. Care needs to be taken in providing access to materials; maintainers are strongly recommended to attend WebLearn training delivered by OUCS.

Some groups like to use WebLearn for storing slightly sensitive material, for example, drafts of yet-to-be-published papers or project proposals. We are often asked whether their data is secure. The answer we give is yes as WebLearn always uses SSL (Secure Sockets) and can easily be configured to only allow access to named individuals on production of correct Oxford SSO credentials.

The biggest danger (as always) is a compromised Oxford SSO username and password – there have been a number of ‘phishing’ and ‘spyware’ attempts over the last few years and a number of accounts have been compromised. Anecdotal evidence suggests that these details have been offer for sale on ‘Far East’ cyber-criminal websites so this is a real danger. User Education and reinforcements of good practice is the best approach to take.

There are a small number of other things that can be done to ensure a site is as secure as possible, these mainly combat the situation where a user has forgotten to close their browser down properly:

  1. Give your site a nondescript name, do not call it ‘Super-Sensitive Project X Proposal (Restricted Access)’
  2. Enable the Site Stats tool – this will allow access to all documents to be monitored. You can see which users accessed which documents and when – this may be useful as an audit trail, indeed you could show each user their access log and ask if it look suspicious if there were any questions being raised about a possible security leak.
  3. Remove you site from the hierarchy – within the site, click on ‘Arrange Site’ and then ‘Remove Site’. The site will still exist but will not be located under your treMake sure the site does NOT have any additional access granted, is NOT joinable and is NOT listed in the PUBLIC INDEX OF SITES. All these options can be controlled via “Site Info > Manage Access”
  4. Make sure your site is UNMANAGED. “Site Info > Change admin site” should show you which administration site is managing your site. It should say “Unmanaged site”, however,  it is not possible for site owners to make their sites unmanaged themselves;  the central team is happy to do this for anyone that requests it so long as the stated reason is sensible.

Just to reiterate, WebLearn is quite secure even if the above guidelines aren’t followed. If an account is compromised then it is unlikely that any of the above tips will have much effect in deterring a malicious user, however, they may serve to distract a casual user who has discovered an active WebLearn session by chance and is merely snooping around to see if there is anything interesting to be found.

Links

Posted in Sakai, WebLearn | Tagged | Leave a comment