WebLearn Blog

Tweet, tweet: #SakaiVC16

Registration is open for the Sakai Virtual Conference. Registration is $50 per person, with all proceeds going toward Sakai feature development. Attendees will have the opportunity to provide input on the enhancements they would like to see in Sakai. (Sakai is the software upon which WebLearn is based.)

The Sakai Virtual Conference will take place entirely online on Wednesday, November 2, 2016.  You’ll attend presentations in concurrent session webinar rooms, ask the presenters live questions, and get the conference experience without the expense of travel. There will be opportunities for networking, informal discussions, and back by popular demand, enter our Rogues Gallery (https://youtu.be/mpnknXbjjYw) contest to win a prize. The “conference location” will be in Sakai, and we will be using Sakai tools such as Lessons, Forums, etc. to facilitate interaction among attendees. If you are comfortable in Sakai, you will easily engage in this virtual experience.

Find out how your peers are using Sakai at their institutions! Learn from early adopters of Sakai 11. Presentations will focus on effective teaching and learning practices, online pedagogy, and engaging students using technology.

The Sakai Virtual Conference is a unique opportunity to network with your peers and share stories and best practices in an online venue.

Register today and stay tuned for publication of the full program! For more information, see: http://virtconf.apereo.org/

Neal Caidin, Sakai Community Coordinator, Apereo Foundation

Wilma Hodges, Sakai Virtual Conference 2016 Planning Committee Chair

Ian Dolphin, Executive Director, Apereo Foundation

WebLearn was upgraded to version 11 of the underlying software (Sakai) on Tuesday September 6th.

This improvement represents years of work by the international Sakai community followed by months of work by the IT Services WebLearn Team.

We thought it may be useful to show some of the best features from this new release. We have also included a list of known issues – we will be working to address these over the next few weeks.

Responsive User Interface

The most obvious improvement to WebLearn is the completely redesigned user interface. This uses responsive design to offer easy access and viewing across all devices including desktops, tablets and smartphones.

WebLearn will automatically select the optimum display style based on the size of screen being used. (You will note that this redesign involves a new set of icons, known as “Font Awesome”, and a new default textual font that is better suited for use on a mobile.)

(My) Sites and Quick Links have been redesigned and a new personal navigation area has been added (which includes the Logout link). If you have set one up,  your profile photo will be displayed (this photo is also used in Forum posts and other areas within WebLearn). Please refer to this handy blog post entitled ‘How do I select a profile image?‘

Improved HTML WYSIWYG Editor

There is an updated and improved HTML editor, including ‘auto-save‘ facility, LaTeX mathematical notation and new file browser (‘elfinder’) which is used when linking to and uploading new files or images.

Favourite Sites

A redesigned ‘Sites‘ drawer (formerly ‘My Sites’) which enables you to change the order and ‘pin’ your favourite sites providing ‘one-click’ access from the main menu bar.

To set a site as a ‘Favourite’ simply click the star icon in the Sites drawer. You will need to reload the page to see the site pinned to the top bar.

Lessons Tool Updates

Thanks to an improved tool interface and a number of functional enhancements, the Lessons tool in WebLearn 11 is more powerful and flexible than ever before. Content authoring /presentation is greatly enhanced by the inclusion of new, multi-column layouts. And with a host of additional features, it is easier than ever to develop innovative content, especially student-generated content. Features include:

• synoptic Lessons elements, for example,
  • recent Forum posts
  • recent Announcements
  • site Calendar
• Twitter feed display
• split a page into multiple columns / rows for improved layout
• choose a custom icon for embedded IMS LTI tool
• link to Forum and Forum Topic
• simplified menu bar with categorised menu items
• enhanced student content areas and peer review rubrics

New Gradebook (formerly called Markbook)

Designed to provide faster, easier grade-entry capabilities, and fully compatible with existing Gradebook content, the new Gradebook tool provides a number of functional enhancements, including:

• spreadsheet-style grade entry
• automatic saving / score validation
• individual student Grade Summary screens, with integrated Student Review Mode
• simplified and consolidated Import/Export process
• enhanced statistics for graded items
• flexible display options for final course grades (letter grade, percentage, points)
• improved accessibility
• simplified settings screen

Mathematical (LaTeX) Notation

Designed to present mathematics natively, WebLearn 11 can now display LaTeX equations as mathematical notation on most pages.

Using new LaTeX options, user can simply write LaTeX in an enabled tool and the resulting equation will be displayed beautifully. LaTeX updates include:

• identical output for all browsers and platforms
• no images or special browser plugins required
• accessible, with screen-reader compatibility
• scalable font for different text sizes and zoom levels

LaTeX needs activating on each site via Site Info > Edit Site Information, then enabling for individual tools via Site Info > Manage Tools.

External Tool Support

Support for IMS LTI (version 2) and IMS LTI Content-Item Message (for enhanced functionality with third-party plug-in tools) has been added. This allows WebLearn to be a ‘hub’ into which ‘best-of-breed’ 3rd party learning tools can be plugged.

• IMS LTI v2 offers:
  • the passing back of marks to Gradebook from a 3rd party tool
  • rich and complex two way communication between WebLearn and 3rd party tool
• IMS LTI Content-Item Message 1.0 is an IMS LTI specification for exchanging content between applications and tools. (Sakai was the first VLE to support this new standard.) It:
  • enables external (LTI) tools to appear in the same way that internal tools do
  • adds a new message type allowing a 3rd party tool to be used to create content (including LTI links) within WebLearn
  • can return a hyperlink, a chunk of HTML (such as an ‘iframe’, cf YouTube ’embed’ code) or actual content such as a video, web page or ZIP file (eg, an IMS Common Cartridge)

We hope that external tools such as Panopto (Replay) and Xerte will support this standard in the near future.

Other minor improvements include:

• an interface to select a custom icon for each LTI tool
• the list of available IMS LTI tools (aka Plugins) are always displayed in Site Info

PA System

The PA System provides the WebLearn team with the ability to deliver timely alert banners and popups system-wide or to targeted sets of users. From simple banners at the top of the interface to fully customisable popup notifications, this system provides new and powerful ways to keep WebLearn users informed. Features include:

• banner alerts, with three different levels of severity:
  • Low – blue (permanently dismissible)
  • Medium – yellow (temporarily dismissible)
  • High – red (not dismissible)

It is also possible for the WebLearn team to create a dismissable ‘pop-up’ that appears in the centre of the screen.

Miscellaneous Changes

The following minor changes are worth mentioning:

• My Workspace is now called My Home
• the Home tool on each site has been renamed as Overview
• site URLs now use colons (:) as a separator instead of slashes (/), old style URLs will still work
  • old style URL: /portal/hierarchy/info/wlug,
  • new style URL: /portal/site/:info:wlug)
  • there is an issue with URLs that mix the old and new styles, such as /portal/site/info/wlug - you should not have URLs of this form but if you do then please get in touch
• My Sites has been renamed to Sites
• Markbook has been renamed to Gradebook
• Page Order has been renamed to Tool Order
• Switch To Access Role (formerly Preview site) has moved from the top bar (on right) to above the list of tools on the left hand side
• for an unpublished site, the Publish Now option has moved to the centre of the page from the left hand navigation area

Other New Improvements

• redesigned Tool Order page (formerly know as Page Order)
• barnd new version of the Tests tool
• ad-hoc groups in Surveys can now be deleted (User Voice request)
• Web Content links and External IMS LTI links can have custom images
• individual Forums can be configured so that all postings are anonymous
• brand new News (RSS) tool
• more detailed information in the Site Members (Roster) tool
• latest underlying software support (Sakai, Java and Tomcat) according to industry standards

If you wish to make any new suggestions for improvement, then please visit  the WebLearn User Voice Forum.

Please email weblearn@it.ox.ac.uk if you come across any other issues.

FAQs

The WebLearn team has been communicating with the WebLearn User Group and local coordinators over the summer about the changes, and Frequently Asked Questions for site maintainers are now available. WebLearn courses and supporting materials will be updated accordingly in September and a series of events and courses will be available in Michaelmas term.

If you have any queries or wish to join the mailing list for updates, email weblearn@it.ox.ac.uk.

Links

• IMS LTI v2
• IMS LTI Content-Item Message

Acknowledgements

Some text has been copied from the Sakai website

WebLearn will be upgraded to the latest version of the underlying software platform (Sakai 11) in time for Michaelmas Term 2016.

This upgrade will ensure that staff and students benefit from the latest set of enhancements, including a new ‘responsive design’ which enables optimal usability on mobile devices.

Benefits of WebLearn 11

• Updated, modern look-and-feel
• Responsive user interface for easy access and viewing across all devices including desktops, tablets and smartphones
• A redesigned ‘Sites’ tab which enables you to organise, ‘favourite’ and ‘pin’ your most-used sites, providing ‘one-click’ access from the main menu bar
• New-look Lessons tool, including multiple column, grid-style layout to reduce the need for scrolling
• Improved Gradebook tool, with direct spreadsheet-style entry of marks, automatic saving and data validation, and student summary view
• Anonymous posting to the Forums tool
• Improved HTML editor, including ‘auto-save’ facility, LaTeX mathematical notiation and new file browser
• Support for IMS LTI (v2.0) and IMS LTI Content Item (for enhanced functionality with third-party plug-in tools)
• Latest underlying software support (Java and Tomcat) according to industry standards

Frequently Asked Questions

Q: Will I have to do anything so that my site still works as it currently does?

A: No – existing live sites will be automatically migrated to the new version.

Q: Will I have to do anything so my site works seamlessly on a mobile device?

A: Yes, check how the design and layout function on small screens. You may need to edit content so it is responsive, i.e., displays well on a mobile phone

Further information

• Further information was provided at the WebLearn User Group on 27 June 2016.
• Detailed information will be sent to all WebLearn staff users when the new version of WebLearn is available.
• WebLearn support and training materials will be updated and promoted during the 2016/17 academic year.
• We are also taking a long-term strategic approach to technology-enhanced teaching and learning at Oxford through the VLE Review, which will take place throughout the 2016/17 academic year.

You might have noticed that WebLearn has a brand-new Welcome page, which was launched on 28 July 2016. It has a fresh new look, in line with sites designed by the WISE project, and it is now easier to find help and support material.

Feedback from both students and staff has shown that users prefer a cleaner, leaner look. A surfeit of information is rather daunting, resulting in people ignoring most of it. In particular, students want help material that is clearly for them, as opposed to help material that is aimed at site maintainers. The WebLearn Guidance site still exists, offering a collection of ‘least-you-need-to-know’ guides, ‘step-by-step’ guides and short video demonstrations. Relevant parts of the Guidance site are linked to from the new Help for Students and Help for Staff pages.

Responsive design

The new Welcome page has been designed in a responsive way, for optimal display on mobile devices. For example, on a small screen, the images wrap below each other. Responsive design will work even better on the forthcoming upgraded version of WebLearn (WebLearn11), which removes the left-hand menu altogether and displays instead a tools button at the top of the screen. Site maintainers should consider “mobile first” design for WebLearn pages, e.g. don’t use fixed-width images or fixed font sizes which will not scale down on smaller screens. More information about WebLearn11 will be communicated before the launch which is expected in early September.

Help pages

The Help pages have also been improved, with up-to-date content and screenshots. They can be accessed from any WebLearn site by clicking on the Help icon in the left-hand tools menu: . If you are in a particular tool, click the question mark icon on the top right for context-specific help.

Contact us

Contact the WebLearn team if you have any questions or suggestions about the new Welcome page: weblearn@it.ox.ac.uk