WebLearn Blog

The Copyright support site in WebLearn has been updated with a new ‘look’ and links to the latest information about copyright requirements, with specific reference to the use of learning materials in a virtual learning environment. The site is publicly available.

The support site in WebLearn is being developed in conjunction with the Bodleian Libraries; it provides links to copyright guidance currently being updated and expanded by Bodleian librarians and staff in the University’s Gardens, Libraries and Museums (GLAM) division, in line with the provisions of the University’s CLA (Copyright Licensing Agency) licence.

The message is:

• Provision of resources (images, text, articles etc.) for students in WebLearn falls largely under the terms of the CLA licence. For queries contact your college or departmental contact person.
• Be aware that even if a journal article is your own work, you may have signed away the copyright to a publisher.
• Always check the terms and conditions of the item, or failing that, request permission from the rights holder.
• Consider releasing your own material under a Creative Commons licence to make the usage conditions clear to others.

More information:

• Copyright or copywrong: blog post providing comprehensive copyright information
• Quick guide to copyright and licensing for e-journals, which contains further information about Oxford University’s institutional subscription licences
• List of Bodleian subject librarians for subject-specific advice and support
• Bodleian FAQ on copyright issues

Are you a local WebLearn coordinator (or administrator) and are you aware of your responsibilities regarding your unit’s WebLearn presence? Register to attend the lunch time session offered free of charge by IT Services (Mon 12 June 2017, 12:30 – 13:30): WebLearn: Overview for local WebLearn coordinators.

At Oxford University, management of a unit’s WebLearn presence is devolved to one or more ‘local WebLearn coordinators’ in the unit who act as a contact between the unit and the central WebLearn service team.

• The local WebLearn coordinator(s) should be the first point of contact for the unit’s WebLearn users and also act as local administrator(s).
• They can allocate rights to other members of the unit to create and manage WebLearn sites.
• We recommend that units develop a clear policy regarding who can do what within their WebLearn areas, and also assign responsibilities for keeping content and site membership up to date.
• Local WebLearn coordinators need to monitor important announcements made by the central  WebLearn service team and relay them to their users as appropriate.

More information:

• Lunch time course (booking is required): WebLearn – Overview for local WebLearn coordinators
• WebLearn: Guidance for local WebLearn coordinators
• Step-by-step guide: Getting started for local WebLearn coordinators 
• Request a WebLearn admin site – see pages 3-4: Administering a unit’s WebLearn presence

Lecture Capture (Replay)

See our earlier post about how to add the Replay tool to a WebLearn site (which provides access to the Panopto web site (where the recordings are hosted) via the ‘Recorded Lectures’ link on the left hand menu).

The same post also describes how to link to an entire Replay folder from within the Lessons tool.

We have recently been alerted to that fact that advanced options are available (called ‘Custom Parameters’), which enable the following possibilities:

• linking to multiple Replay folders from a single WebLearn site
• embedding one individual recording within a Lessons page.

In both cases, one must supply the desired URL of the folder (or recording) in the ‘Custom Parameters’ box (see later). (A better method for doing this will become available – hopefully during summer 2017. This will be based on the open standard referred to as IMS LTI Content Item Message. Work needs to be done by the Panopto suppliers in order to achieve this alternative method.)

If you haven’t done so already, add the Replay tool to your site (via ‘Site Info’ > ‘Manage Tools’ – the Replay tool is at the bottom of the list).

Linking to more than one Replay folder on a single WebLearn site

In the ‘Site Info‘ tool select ‘External Tools’; then select the ‘Tool Links’ tab and click on ‘Create Tool Link’ and select the Replay tool from the drop down menu.

Add a name for the ‘Button Text‘ link and in the ‘Custom Parameters’ box type / paste

redirect_url=https://ox.cloud.panopto.eu/Panopto/Pages/Viewer.aspx?id...

but replace everything to the right of the equals sign with the URL of the folder you wish to link to. Refer to the How to find the Replay URL section of this document for details on finding URLs – you can repeat this process for each folder that you wish to link to.

Be sure to check the ‘Add Site Link’ box to enable this named tool to appear in the left-hand menu. Remember to click ‘Save’!

Repeat the process in order to add links on the left-hand tools menu to other Replay folders:

Linking directly to a single video

There has long been the need to be able to link to one particular Replay video in much the same way as one can present a link to a YouTube video.

You can display a link to the video in the WebLearn site in one of two ways:

• In the left-hand side tools menu; or
• In a Lessons page – this is useful from the teaching and learning point of view, when you want to link to one particular video in your Lessons page, that is relevant to the current topic.

In either the Lessons tool (edit the previously-added ‘External tool’) or in ‘Site Info’ > ‘External Tools’,  insert the following ‘redirect URL’ in the ‘Custom Parameters’ box:

redirect_url=[ --- insert the Replay URL here --- ]

Refer to the following section of this post for details on finding URLs – you can repeat this process for each recording that you wish to link to.

How to find the Replay URL

By default (in the absence of any Custom Parameters) a link to Panopto will take the user to the parent folder corresponding to the current WebLearn site; this folder will probably contain multiple videos.

If you wish to direct users to a different folder in Panopto, or to an individual video, then you can use Custom Parameters to set the direct link.

To find out which URL to supply as a Custom Parameter you need to access Replay through WebLearn.

To find the URL which links to an individual video you should locate the video then click on it to start it playing.

Next, copy the URL from the browser’s address bar.

To link to a folder, browse to the folder in Replay and then copy the URL from the browser.

Video URL example

https://ox.cloud.panopto.eu/Panopto/Pages/Viewer.aspx?
id=35908dbd-f115-42b5-8712-698fe2263adf

Folder URL example

https://ox.cloud.panopto.eu/Panopto/Pages/Sessions/List.aspx?
embedded=1#folderID=%22b6913bf1-c52d-4e47-992d-8239e3022ca8%22

More information

• Lecture Capture and WebLearn blog post March 2017
• Making recorded lectures available in WebLearn – blog post May 2017
• Lecture Capture (Replay) help
• Lecture Capture (Replay) support site in WebLearn (join the site to register automatically on the mailing list):
• Contact Replay: replay@it.ox.ac.uk
• Panopto website
• IMS LTI Content Item Message

It  is the second half of Trinity term.  If you still have not managed to attend WebLearn and/or Turniitin courses,  book a place now to avoid disappointment.

Places are limited and bookings are required.  All courses are free of charge.  Click on the links provided for further information and to book a place.

WebLearn 3-hour courses:

• WebLearn: Design and content – Thurs 25 May (14:00 – 17:00)
• WebLearn: Further tools and features – Thurs 1 June (14:00 – 17:00)

Byte-sized lunch time sessions:

These focus on particular tools with plenty of time for questions and discussion

• WebLearn Bytes: Surveys – Mon 5 June (12:30 – 13:30)
• WebLearn: Overview for Local WebLearn Coordinators – Mon 12 June (12:30 – 13:30)

Plagiarism awareness courses (Turnitin):

• Plagiarism: Interpreting Originality Reports using Turnitin (for staff) – Tues 30 May (12:30 – 13:30)
• Plagiarism: Awareness and avoidance (for postgraduate students) – Tues 6 June (12:30 – 13:30)

User Group meeting:

• WebLearn User Group – Thurs 13 July (14:00 – 16:00) + refreshments

This post was written by Nicola Cooper-Harvey and appeared in the AAD news alert on 15 May 2017

Any colleagues wishing to move to online submission of summative assessments must take note of the following:

• the relevant Examination Regulations must have been amended prior to the new academic year;
• the assessments must adhere to the framework for online submissions agreed by Examinations Panel; and
• they must use the centrally-provided WebLearn system.

A new facility has been created within WebLearn to enable anonymous submissions (identified by student candidate number, not by name). A special WebLearn site (called an ‘anonymous submissions’ (AS) site) needs to be allocated to manage summative online submissions and, if desired, marking.

Please email taughtdegrees@admin.ox.ac.uk if you plan to move to online submissions for the 2017/18 academic year, and/or if you wish to attend a briefing session on the use of WebLearn to do this.